How to plan a Virtual Wedding?

If you’re one of the couples who have had to make the difficult decision to cancel or postpone your wedding due to the Covid-19 pandemic, you’re understandably disappointed.

Many wedding couples had to postpone their actual day weddings in 2020. Some are even now considering postponing for a second time.

That is why we came up with this guide to teach you what you need to know about virtual weddings so you can still celebrate with friends and family regardless of location.

If you’re one of the couples who have had to make the difficult decision to cancel or postpone your wedding due to the Covid-19 pandemic, you’re understandably disappointed.

Many wedding couples had to postpone their actual day weddings in 2020. Some are even now considering postponing for a second time.

That is why we came up with this guide to teach you what you need to know about virtual weddings so you can still celebrate with friends and family regardless of location.

What is a Virtual Wedding?

A virtual wedding is where a solemniser, couple and guests are joined together by a video call or some can be physically present at a wedding venue. Virtual Wedding utilises technology to live stream all or part of a wedding ceremony.

Even if it’s a temporary placeholder for the real thing, it is a wonderful alternative to postponing or canceling. It can benefits couples who have older family members who want to witness their marriage in some shape or form.

A virtual wedding is where a solemniser, couple and guests are joined together by a video call or some can be physically present at a wedding venue. Virtual Wedding utilises technology to live stream all or part of a wedding ceremony.

Even if it’s a temporary placeholder for the real thing, it is a wonderful alternative to postponing or canceling. It can benefits couples who have older family members who want to witness their marriage in some shape or form.

Why having a Virtual Wedding?

There are literally many reasons to having a virtual wedding. We are all about the Virtual Wedding these days. Pandemic or no pandemic, we like the idea of live streaming your wedding to any friends and relatives who are overseas and not able to make it.

While wedding solemnisations or events of up to 50 are now allowed, going virtual remains the safest, risk-free way to celebrate as uncertainty continues to loom. With a Virtual Wedding, the gathering size does not matter because everyone can be in the comfort of their own home.

Another reason is BUDGET! It’s no secret that weddings aren’t cheap. Physical guests count is one of the biggest factor. Meaning if your physical guest count is high, your budget will also be high. Doing a Virtual Wedding doesn’t have guest limits, meaning you can feed the most important guests in person and let the rest still attend from from.

In any case, a virtual wedding allows everyone to participate whether you are at a huge venue or at your home.

There are literally many reasons to having a virtual wedding. We are all about the Virtual Wedding these days. Pandemic or no pandemic, we like the idea of live streaming your wedding to any friends and relatives who are overseas and not able to make it.

While wedding solemnisations or events of up to 50 are now allowed, going virtual remains the safest, risk-free way to celebrate as uncertainty continues to loom. With a Virtual Wedding, the gathering size does not matter because everyone can be in the comfort of their own home.

Another reason is BUDGET! It’s no secret that weddings aren’t cheap. Physical guests count is one of the biggest factor. Meaning if your physical guest count is high, your budget will also be high. Doing a Virtual Wedding doesn’t have guest limits, meaning you can feed the most important guests in person and let the rest still attend from from.

In any case, a virtual wedding allows everyone to participate whether you are at a huge venue or at your home.

How to plan a Virtual Wedding?

Here’s how to virtually plan every aspect of your wedding. And even a live stream on your big day!

– Virtual Vendor Consultations

Some wedding things simply can’t be done virtually. Such as, you can’t have a virtual hair & makeup trial or an on-screen banquet tasting. But regardless of the service, virtual consultations with vendors are the best way to get to e-meet one another!

Set up session via Zoom with event coordinators, photographers, videographers, photo booths, floral designers, etc. They can show you samples of their best portfolio, send over links to past wedding galleries, and talk you through the details of their wedding packages. Just be sure to ask all your questions to your wedding vendors during your e-consultation!

– Virtual Pre-Wedding Events 

If you need to postpone your physical wedding due to the Covid-19 pandemic, but still want to have some quality time with your close friends and guests, host a virtual pre-wedding bash!

Consider having a Zoom Live breakout session for bridal shower or even a hen/bachelors virtual night hour! Just because we’re socially distanced, it doesn’t mean that we have to stop socialising. Take advantage of technology and use it to gather your dearest brothers and sisters together now. We ensure that it will definitely lift your spirits and get everyone even more excited for the big day to come!

– Virtual Venue Tours

Virtual venue tours have been becoming more and more popular now. Many hotels and event venues have 360-degree virtual tour videos that allow you to see a panoramic view of the different event spaces.

Many wedding venues are taking it a step further by offering personal site tours via Zoom or Skype! You can virtually “walk” through the event spaces with the venue’s on-site coordinator, discuss about what your wedding could look like at their location, and ask all the questions your have.

Furthermore, this is also a great opportunity to get to know the venue coordinator and discuss details. Also, since it’s happening on your mobile device, you can screen record the entire walkthrough and playback whenever you need to! Treat the virtual tour just like a normal on-site tour, and don’t be shy about asking to see everything that you want to see.

– Live Stream Wedding

If you guys are a modern, techy couple who wants to tie the knot NOW regardless of what’s going on in the world, then a live stream wedding is for you! All you really need is a snappy internet connection and basic technology. Here’s how to get it together:

  • Choose a streaming service
    There are a lot of great, free streaming services out there. Consider a platform like Zoom, Facebook Live, or YouTube Live. And if you can’t decide on which one to choose, then just stream to multiple websites so your guests have options.
  • Coordinate with your vendors
    If you still want photos or video to remember this unique + joyful celebration, e-consults your vendors. They could really need the support right now to keep their businesses afloat, and therefore they will probably be up for something interest and game changing! They can digitally document through the streaming platform for memories of your ceremony.
  • E-invite your guests
    Since you’re getting married virtually, why not embark on the digital route with your wedding invitations too? Hire a graphic designer to come up with elegant e-invitations that replicate the experience of opening a “traditional” printed invitation.
  • Live stream set up
    Live streaming setup can be as easy as putting your phone or table on a tripod and live stream to your desire streaming platform. Share the wonderful moments with your virtual guests.At The Story Box Co., we used professional DSLR camera setup to live stream a virtual wedding. We can also setup a roving camera to capture the moment when you and your partner walk into wedding venue. We have also adapted to the current situation by offering Virtual services by putting together with all the fun elements – from designing welcome screen for the live stream, incorporate your proposal video, pre-wedding slideshow or even a virtual photo booth that will keep your guests entertained throughout the entire live streaming.
  • Rehearse!
    Do a few test runs so that you can be sure your technology and devices are all working properly and you can easily navigate through the streaming platform.Test your internet connection to make sure it’s fast and stable. Make sure the lighting is set correctly, make sure there’s audio and there’s no feedback, and that camera angles are capturing the right moments!

– Throw a Virtual After Party

Use a platform like Google Hangouts to have a virtual “reception” with your guests! Tell them to get dressed to the theme and get ready to party. Play some funky pop musics from your Spotify and have your first dance. Make a virtual champagne toasts with all the guests at the same time! Throw the most epic after party any of your guests have ever seen.

Here’s how to virtually plan every aspect of your wedding. And even a live stream on your big day!

– Virtual Vendor Consultations

Some wedding things simply can’t be done virtually. Such as, you can’t have a virtual hair & makeup trial or an on-screen banquet tasting. But regardless of the service, virtual consultations with vendors are the best way to get to e-meet one another!

Set up session via Zoom with event coordinators, photographers, videographers, photo booths, floral designers, etc. They can show you samples of their best portfolio, send over links to past wedding galleries, and talk you through the details of their wedding packages. Just be sure to ask all your questions to your wedding vendors during your e-consultation!

– Virtual Pre-Wedding Events 

If you need to postpone your physical wedding due to the Covid-19 pandemic, but still want to have some quality time with your close friends and guests, host a virtual pre-wedding bash!

Consider having a Zoom Live breakout session for bridal shower or even a hen/bachelors virtual night hour! Just because we’re socially distanced, it doesn’t mean that we have to stop socialising. Take advantage of technology and use it to gather your dearest brothers and sisters together now. We ensure that it will definitely lift your spirits and get everyone even more excited for the big day to come!

– Virtual Venue Tours

Virtual venue tours have been becoming more and more popular now. Many hotels and event venues have 360-degree virtual tour videos that allow you to see a panoramic view of the different event spaces.

Many wedding venues are taking it a step further by offering personal site tours via Zoom or Skype! You can virtually “walk” through the event spaces with the venue’s on-site coordinator, discuss about what your wedding could look like at their location, and ask all the questions your have.

Furthermore, this is also a great opportunity to get to know the venue coordinator and discuss details. Also, since it’s happening on your mobile device, you can screen record the entire walkthrough and playback whenever you need to! Treat the virtual tour just like a normal on-site tour, and don’t be shy about asking to see everything that you want to see.

– Live Stream Wedding

If you guys are a modern, techy couple who wants to tie the knot NOW regardless of what’s going on in the world, then a live stream wedding is for you! All you really need is a snappy internet connection and basic technology. Here’s how to get it together:

  • Choose a streaming service
    There are a lot of great, free streaming services out there. Consider a platform like Zoom, Facebook Live, or YouTube Live. And if you can’t decide on which one to choose, then just stream to multiple websites so your guests have options.
  • Coordinate with your vendors
    If you still want photos or video to remember this unique + joyful celebration, e-consults your vendors. They could really need the support right now to keep their businesses afloat, and therefore they will probably be up for something interest and game changing! They can digitally document through the streaming platform for memories of your ceremony.
  • E-invite your guests
    Since you’re getting married virtually, why not embark on the digital route with your wedding invitations too? Hire a graphic designer to come up with elegant e-invitations that replicate the experience of opening a “traditional” printed invitation.
  • Live stream set up
    Live streaming setup can be as easy as putting your phone or table on a tripod and live stream to your desire streaming platform. Share the wonderful moments with your virtual guests.At The Story Box Co., we used professional DSLR camera setup to live stream a virtual wedding. We can also setup a roving camera to capture the moment when you and your partner walk into wedding venue. We have also adapted to the current situation by offering Virtual services by putting together with all the fun elements – from designing welcome screen for the live stream, incorporate your proposal video, pre-wedding slideshow or even a virtual photo booth that will keep your guests entertained throughout the entire live streaming.
  • Rehearse!
    Do a few test runs so that you can be sure your technology and devices are all working properly and you can easily navigate through the streaming platform.Test your internet connection to make sure it’s fast and stable. Make sure the lighting is set correctly, make sure there’s audio and there’s no feedback, and that camera angles are capturing the right moments!

– Throw a Virtual After Party

Use a platform like Google Hangouts to have a virtual “reception” with your guests! Tell them to get dressed to the theme and get ready to party. Play some funky pop musics from your Spotify and have your first dance. Make a virtual champagne toasts with all the guests at the same time! Throw the most epic after party any of your guests have ever seen.

Conclusion

Many wedding couples are opting for live streamed their solemnisation now to celebrate after this Covid-19 pandemic blows over and people are able to gather again. So even if you have a Virtual Wedding today, you can still have your dream wedding later.

By the time your new wedding date comes around, the pressure is already off! You’re already married and you get to marry your favourite partner twice!

Many wedding couples are opting for live streamed their solemnisation now to celebrate after this Covid-19 pandemic blows over and people are able to gather again. So even if you have a Virtual Wedding today, you can still have your dream wedding later.

By the time your new wedding date comes around, the pressure is already off! You’re already married and you get to marry your favourite partner twice!